I. ROLL CALL AND CALL TO ORDER BY MAYOR @ II. INVOCATION by Father Christopher Woodall, Church of the Holy Comforter III. PLEDGE OF ALLEGIANCE IV. COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS
V. CITIZENS COMMENTS An opportunity for the public to make comments or address concerns not posted on the agenda. The City Council may take no action during this portion of the agenda. The Council may only ask clarifying questions or direct staff to take appropriate action. Each person will be allowed five minutes to comment on any particular subject. No more than two persons will be allowed to comment on any particular subject, one in favor and one against. All persons desiring to make comments under this section must sign a card prior to the council meeting identifying themselves and the topic they desire to address. VI. CITY SECRETARY READS THE GUIDELINES TO SPEAK BEFORE COUNCIL
RS1. A RESOLUTION AUTHORIZING AMENDMENT TO THE 380 ECONOMIC DEVELOPMENT AGREEMENT WITH CENTURION AMERICAN DEVELOPMENT. Person presenting this item: Dan O’Leary, Interim City Manager BRIEF: This is an amendment to an agreement made last March with Centurion American Development. The 380 agreement set out conditions for incentives granted as part of the 1,000 Home program. The amendment is to grant an extension of 4 months from August to December to the developer to complete at least 5 homes. The developer is requesting this extension due to rainy weather slowing down their ability to build.
RS2. A RESOLUTION APPROVES RENEWAL OF THE REDESIGNED MEDICAL INSURANCE PLAN WITH AETNA HEALTHCARE FOR THE 2015-2016 FISCAL YEAR. Person presenting this item: Debra Powledge, Director of Human Resources BRIEF: After receiving notice from Aetna Healthcare of a significant increase in premiums, the City solicited for sealed proposals for medical benefits and on June 17, 2015, five proposals were received. Staff and IPS Advisors LLP, the City's insurance consultant, have worked together evaluating proposals submitted for the City's health plan and after negotiations staff recommends renewing the medical coverage with Aetna Healthcare. The City would fund 100% of the employee and 65% of the dependent coverage (after 2 years employment) of the high-deductible health plan (HDHP). The difference in the increased premiums for the core plan and the catastrophic plan would be 100% employee funded as well as any additional benefit options the employee chooses.
RS3. A RESOLUTION AUTHORIZING CONTRACT WITH LYNESS CONSTRUCTION FOR THE HANGAR 98 APRON IMPROVEMENT PROJECT IN THE AMOUNT OF $263,896.60. Person presenting this item: Sharlette Wright, Airport Manager BRIEF: Sealed bids were solicited for the Hangar 98 Apron Repair project at the Cleburne Airport. Garver USA representatives (the engineering firm on this project) reviewed the bids and verified references. Two bids were received and the lowest, most responsible bid was received from Lyness Construction in the amount of $239,906.00. There is a ten percent TxDOT required contingency in the amount of $23,990.60 for a total bid award of $263,896.60. This project is eligible for Non Primary Entitlement Funds (NPE) reimbursement through TxDOT. After reimbursement the actual cost of the project to the City will be $26,390.00.
OR1. AN ORDINANCE AMENDING THE 2014-2015 ANNUAL BUDGET (#11) BY ALLOCATING $138,994 FROM THE ENTERPRISE MUNICIPAL AIRPORT FUND 61 FUND BALANCE TO AIRPORT CAPITAL IMPROVEMENTS (6154-8880) TO PROVIDE FOR THE CONSTRUCTION OF THE HANGAR 98 APRON REPAIR PROJECT. Person presenting this item: Terry Leake, Director of Finance BRIEF: These changes will provide funding to complete the Hangar 98 Apron Repair Project. This will be funded from fund balance in the Airport Fund. The requested budget amendment accounts for the total project cost of $322,494. This includes the cost of engineering and bidding ($28,300) and construction administration and testing ($30,297) with Garver USA approved by City Council on August 26, 2014; construction cost plus 10% TxDOT required contingency ($263,896.60) from the bid award to Lyness Construction LP on this City Council agenda (agenda item RS3). As 90% of the project funding will be reimbursed to the City from a TxDOT Aviation (non-primary entitlement funds) grant funded by the Federal Aviation Administration, the net project cost to the City will be $32,294 from the 10% match. Account Number Account Title Original Budget Amount Budget Adjustment New Budget Amount 61-54-8880 Capital, Other Improvements $183,500 $138,994 $322,494
OR2. AN ORDINANCE AUTHORIZING ACCEPTING BID FOR AND APPROVING THE SALE OF REAL PROPERTY LOCATED AT 8 N CADDO ST; AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE NECESSARY DOCUMENTS FOR SAID SALE AND AUTHORIZING THE MAYOR TO EXECUTE A DEED WITHOUT WARRANTY RELEASING PUBLIC OWNERSHIP TO PROPERTY ADVANTAGE ENTERPRISES. Person presenting this item: Dan O’Leary, Interim City Manager BRIEF: Two (2) sealed proposals were received on May 19, 2015 for the sale and renovation plans of the city-owned property at 8 North Caddo Street. Both proposals were evaluated by a committee of five (5) members that consisted of City staff members and the Mayor. After deliberating the merits and plans of each proposed buyer, staff recommends that the Interim City Manager be granted the authority to negotiate and execute a contract with Prime Advantage Enterprises. A clerical error of semantics was made when sending out the bid packets listing the property as 4 & 6 North Caddo Street, however, all other documents on property are in agreement. Physical examination of the property was made by the buyer as well confirming location.
OC1. DESIGNATE ONE MEMBER OF THE TIF #2 BOARD OF DIRECTORS AS CHAIRMAN. Person presenting this item: Rob Severance, Deputy City Manager BRIEF: The Tax Increment Financing Reinvestment Zone Number Two (TIF #2) consists of five members serving two-year terms. Three members (Mayor Scott Cain, Councilmember Dale Sturgeon and Mrs. Kimberly Sikes) are appointed by City Council. Two members (Judge Roger Harmon and Commissioner Larry Woolley) are appointed by Johnson County Commissioners Court. Council needs to designate one of the members to serve as Chairman for a one-year term in order for the board to conduct business.
OC2. AUTHORIZE THE USE OF THE CLEBURNE REGIONAL AIRPORT BY THE FRIENDS OF JOHNSON COUNTY HISTORICAL COMMISSION ON APRIL 30, 2016 FOR AVIATION HERITAGE DAY. Person presenting this item: Sharlette Wright, Airport Manager BRIEF: The Friends of Johnson County Historical Commission would like to host an Aviation Heritage Day at the Cleburne Regional Airport.
I. CITY MANAGER’S UPDATE ON MUNICIPAL BUSINESS A. Discuss Part 2 of amending Title IX: General Regulations, Chapter 91: Animals to aid in the enforcement and care of animals in the City of Cleburne – Alexis Lozano Action, Backup, Presentation B. Code update component review presented by Mosaic Planning and Development Services – Platting – Courtney Coates Action
Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sec. 551.071, Sec. 551.072, Sec. 551.073, Sec. 551.074, Sec. 551.076, Sec. 551.087 and Sec. 418.0183(f) of the Texas Government Code (Texas Disaster Act). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council Meeting. 1. § 551.087. Deliberation Regarding Economic Development Negotiations; Closed Meeting This chapter does not require a governmental body to conduct an open meeting: (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). 1. Discuss possibility for a hotel/conference center development 2. Discuss possible development of injection well property Reconvene into open session for
I. ROLL CALL AND CALL TO ORDER BY MAYOR @ II. INVOCATION by Father Christopher Woodall, Church of the Holy Comforter III. PLEDGE OF ALLEGIANCE IV. COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS
V. CITIZENS COMMENTS An opportunity for the public to make comments or address concerns not posted on the agenda. The City Council may take no action during this portion of the agenda. The Council may only ask clarifying questions or direct staff to take appropriate action. Each person will be allowed five minutes to comment on any particular subject. No more than two persons will be allowed to comment on any particular subject, one in favor and one against. All persons desiring to make comments under this section must sign a card prior to the council meeting identifying themselves and the topic they desire to address. VI. CITY SECRETARY READS THE GUIDELINES TO SPEAK BEFORE COUNCIL
RS1. A RESOLUTION AUTHORIZING AMENDMENT TO THE 380 ECONOMIC DEVELOPMENT AGREEMENT WITH CENTURION AMERICAN DEVELOPMENT. Person presenting this item: Dan O’Leary, Interim City Manager BRIEF: This is an amendment to an agreement made last March with Centurion American Development. The 380 agreement set out conditions for incentives granted as part of the 1,000 Home program. The amendment is to grant an extension of 4 months from August to December to the developer to complete at least 5 homes. The developer is requesting this extension due to rainy weather slowing down their ability to build.
RS2. A RESOLUTION APPROVES RENEWAL OF THE REDESIGNED MEDICAL INSURANCE PLAN WITH AETNA HEALTHCARE FOR THE 2015-2016 FISCAL YEAR. Person presenting this item: Debra Powledge, Director of Human Resources BRIEF: After receiving notice from Aetna Healthcare of a significant increase in premiums, the City solicited for sealed proposals for medical benefits and on June 17, 2015, five proposals were received. Staff and IPS Advisors LLP, the City's insurance consultant, have worked together evaluating proposals submitted for the City's health plan and after negotiations staff recommends renewing the medical coverage with Aetna Healthcare. The City would fund 100% of the employee and 65% of the dependent coverage (after 2 years employment) of the high-deductible health plan (HDHP). The difference in the increased premiums for the core plan and the catastrophic plan would be 100% employee funded as well as any additional benefit options the employee chooses.
RS3. A RESOLUTION AUTHORIZING CONTRACT WITH LYNESS CONSTRUCTION FOR THE HANGAR 98 APRON IMPROVEMENT PROJECT IN THE AMOUNT OF $263,896.60. Person presenting this item: Sharlette Wright, Airport Manager BRIEF: Sealed bids were solicited for the Hangar 98 Apron Repair project at the Cleburne Airport. Garver USA representatives (the engineering firm on this project) reviewed the bids and verified references. Two bids were received and the lowest, most responsible bid was received from Lyness Construction in the amount of $239,906.00. There is a ten percent TxDOT required contingency in the amount of $23,990.60 for a total bid award of $263,896.60. This project is eligible for Non Primary Entitlement Funds (NPE) reimbursement through TxDOT. After reimbursement the actual cost of the project to the City will be $26,390.00.
OR1. AN ORDINANCE AMENDING THE 2014-2015 ANNUAL BUDGET (#11) BY ALLOCATING $138,994 FROM THE ENTERPRISE MUNICIPAL AIRPORT FUND 61 FUND BALANCE TO AIRPORT CAPITAL IMPROVEMENTS (6154-8880) TO PROVIDE FOR THE CONSTRUCTION OF THE HANGAR 98 APRON REPAIR PROJECT. Person presenting this item: Terry Leake, Director of Finance BRIEF: These changes will provide funding to complete the Hangar 98 Apron Repair Project. This will be funded from fund balance in the Airport Fund. The requested budget amendment accounts for the total project cost of $322,494. This includes the cost of engineering and bidding ($28,300) and construction administration and testing ($30,297) with Garver USA approved by City Council on August 26, 2014; construction cost plus 10% TxDOT required contingency ($263,896.60) from the bid award to Lyness Construction LP on this City Council agenda (agenda item RS3). As 90% of the project funding will be reimbursed to the City from a TxDOT Aviation (non-primary entitlement funds) grant funded by the Federal Aviation Administration, the net project cost to the City will be $32,294 from the 10% match. Account Number Account Title Original Budget Amount Budget Adjustment New Budget Amount 61-54-8880 Capital, Other Improvements $183,500 $138,994 $322,494
OR2. AN ORDINANCE AUTHORIZING ACCEPTING BID FOR AND APPROVING THE SALE OF REAL PROPERTY LOCATED AT 8 N CADDO ST; AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE NECESSARY DOCUMENTS FOR SAID SALE AND AUTHORIZING THE MAYOR TO EXECUTE A DEED WITHOUT WARRANTY RELEASING PUBLIC OWNERSHIP TO PROPERTY ADVANTAGE ENTERPRISES. Person presenting this item: Dan O’Leary, Interim City Manager BRIEF: Two (2) sealed proposals were received on May 19, 2015 for the sale and renovation plans of the city-owned property at 8 North Caddo Street. Both proposals were evaluated by a committee of five (5) members that consisted of City staff members and the Mayor. After deliberating the merits and plans of each proposed buyer, staff recommends that the Interim City Manager be granted the authority to negotiate and execute a contract with Prime Advantage Enterprises. A clerical error of semantics was made when sending out the bid packets listing the property as 4 & 6 North Caddo Street, however, all other documents on property are in agreement. Physical examination of the property was made by the buyer as well confirming location.
OC1. DESIGNATE ONE MEMBER OF THE TIF #2 BOARD OF DIRECTORS AS CHAIRMAN. Person presenting this item: Rob Severance, Deputy City Manager BRIEF: The Tax Increment Financing Reinvestment Zone Number Two (TIF #2) consists of five members serving two-year terms. Three members (Mayor Scott Cain, Councilmember Dale Sturgeon and Mrs. Kimberly Sikes) are appointed by City Council. Two members (Judge Roger Harmon and Commissioner Larry Woolley) are appointed by Johnson County Commissioners Court. Council needs to designate one of the members to serve as Chairman for a one-year term in order for the board to conduct business.
OC2. AUTHORIZE THE USE OF THE CLEBURNE REGIONAL AIRPORT BY THE FRIENDS OF JOHNSON COUNTY HISTORICAL COMMISSION ON APRIL 30, 2016 FOR AVIATION HERITAGE DAY. Person presenting this item: Sharlette Wright, Airport Manager BRIEF: The Friends of Johnson County Historical Commission would like to host an Aviation Heritage Day at the Cleburne Regional Airport.
I. CITY MANAGER’S UPDATE ON MUNICIPAL BUSINESS A. Discuss Part 2 of amending Title IX: General Regulations, Chapter 91: Animals to aid in the enforcement and care of animals in the City of Cleburne – Alexis Lozano Action, Backup, Presentation B. Code update component review presented by Mosaic Planning and Development Services – Platting – Courtney Coates Action
Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sec. 551.071, Sec. 551.072, Sec. 551.073, Sec. 551.074, Sec. 551.076, Sec. 551.087 and Sec. 418.0183(f) of the Texas Government Code (Texas Disaster Act). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council Meeting. 1. § 551.087. Deliberation Regarding Economic Development Negotiations; Closed Meeting This chapter does not require a governmental body to conduct an open meeting: (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). 1. Discuss possibility for a hotel/conference center development 2. Discuss possible development of injection well property Reconvene into open session for