I. ROLL CALL AND CALL TO ORDER BY MAYOR II. INVOCATION by Reverend Joe Ardy III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS Presentation – STARS Award Recipient – Sharon Casillas
CITIZENS COMMENTS An opportunity for the public to make comments or address concerns not posted on the agenda. The City Council may take no action during this portion of the agenda. The Council may only ask clarifying questions or direct staff to take appropriate action. Each person will be allowed five minutes to comment on any particular subject. No more than two persons will be allowed to comment on any particular subject, one in favor and one against. All persons desiring to make comments under this section must sign a card prior to the council meeting identifying themselves and the topic they desire to address.
A RESOLUTION AUTHORIZING COUNCILMEMBERS TO SERVE AS A VOLUNTEER THAT PROTECTS THE HEALTH, SAFETY OR WELFARE OF THE CITY PURSUANT TO LGC SECTION 21.003. Person presenting this item: Debra Powledge, Director of Human Resources BRIEF: Section 21.003 of the Texas Local Government Code allows for members of the governing body of a municipality “to serve as a volunteer for an organization that protects the health, safety, or welfare of the municipality regardless of whether the organization is funded or supported in whole or part by the municipality if the governing body adopts a resolution allowing members of the governing body to perform service of that nature.” This resolution would allow councilmembers, if they so choose, to be involved in additional activities and in city departments that protect the health, safety or welfare of its citizens. The councilmembers will have to comply with the City of Cleburne rules and regulations regarding city volunteers.
A RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE A CONTRACT WITH TFE CONNECT FOR THE INFORMATION TECHNOLOGY DATACENTER UPGRADE PROJECT IN THE AMOUNT OF $309,314.63. Person presenting this item: Willie Resto, Information Technology Manager BRIEF: Sealed proposals were solicited for the completion of the IT Datacenter (VMware host) upgrade. Bids were received from three vendors. A committee of IT professionals, including one City staff member, reviewed the proposals and evaluated the merits of each based on project understanding, past performance of completed projects, familiarity with the project/City and price. The recommendation from all three committee members is to award the project to TFE Connect in the amount of $309,314.63. This project was discussed with Council and included in the budget for General Fund (01), for the 2015-2016 fiscal year purchases.
A RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH NCTCOG FOR THE PURPOSE OF PROVIDING A LOCATION (302 W HENDERSON ST) FOR A TELECOMMUNICATION TOWER. Person presenting this item: Willie Resto, Information Technology Manager BRIEF: The North Central Texas Council of Governments (NCTCOG) manages the technology of delivering 9-1-1 calls for 43 Public Safety Answering Points (PSAP) including the City of Cleburne so that its Police, Fire and EMS can respond quickly to emergencies. In an effort to improve reliability and provide additional capacity, the NCTCOG has procured and begun implementing its Alternate Network Project which, once implemented, will be a more reliable system allowing for an enhanced, more resilient and reliable service used to deliver the 9-1-1 call benefiting all of the citizens of Cleburne. The location for said communication tower is 302 West Henderson Street.
AN ORDINANCE AMENDING 2015-2016 ANNUAL BUDGET (#1) ALLOCATING FUNDS FOR THE CLEBURNE FIRE DEPARTMENT TO BE THE PRIMARY AMBULANCE SERVICE PROVIDER AND TO BE OFFSET BY AMBULANCE BILLING REVENUE. Person presenting this item: Terry Leake, Director of Finance BRIEF: On January 12, 2016, the City Council adopted Resolution RS01-2016-07, which designated the Cleburne Fire Department as the primary emergency ambulance service provider, as permitted in the City's Code of Ordinances, Chapter 110: Ambulances. In the past, CareFlight has been the primary emergency ambulance service provider, and for the Fire Department to provide ambulance transports for 911 calls, a General Fund budget amendment is needed to provide funding for three additional personnel and other expenses relating to the Phase I implementation of the ambulance service change. The additional expenditures ($255,075) will be offset by the additional revenue received from ambulance billings ($325,000). The projected line item allocation of expenses and projected revenue is as follows: 1 ambulance - 3 personnel - 6.5 months EXPENSES Personnel 8110 $ 82,000 Overtime 8130 $ 15,000 Medicare 8220 $ 1,407 FRR 8230 $ 23,668 Health Insurance 8240 $ 21,500 PPE 8323 $ 7,500 Fuel 8336 $ 10,000 Medical Supplies 8357 $ 30,000 Minor Equipment 8364 $ 2,500 Other Supplies 8399 $ 10,000 M&R Vehicles 8557 $ 10,000 Professional Services (billing) 8664 $ 20,000 Vehicle Replacement 8670 $ 12,500 Training 8684 $ 7,500 Travel Expenses 8690 $ 1,500 Budget Amendment-Expenses $ 255,075 REVENUE Ambulance - Projected Revenue Increase $ 325,000 Budget Amendment-Revenue $ 325,000 The proposed General Fund budget amendment will revise the total adopted General Fund budget of $37,661,084 (Ordinance OR09-2015-61) to $37,916,159. If the program is successful and additional personnel are added to provide for increased ambulance calls, an additional budget amendment will be needed prior to the end of Fiscal Year 2015-2016.
APPOINTMENT OF FIVE MEMBERS TO THE NEWLY CREATED CEMETERY ADVISORY BOARD. Person presenting this item: Burton Barr, Director of Parks and Recreation BRIEF: The newly created Cemetery Advisory Board will be comprised of 5 members, to include one city council member, one funeral home director and three Cleburne residents. Perry Rosser has agreed to serve in the capacity of the funeral home director. Suzanne Alvarado, Michael Smith and Richard Berman have agreed to serve as they are all citizens of Cleburne. Council will also need to appoint a council member to complete the advisory board.
APPOINTMENT TO THE PARKS AND RECREATION BOARD. Person presenting this item: Burton Barr, Director of Parks and Recreation BRIEF: The Parks & Recreation Board has a vacant seat due to the 2nd term completed by Brian Goodman on Jan 24. Eddy Boggs has submitted his application for consideration for the vacated seat.
APPOINTMENT TO THE MUSEUM ADVISORY BOARD. Person presenting this item: Burton Barr, Director of Parks and Recreation BRIEF: Jo Ann Ellis has completed her first term on the Board and has agreed to serve a second term if appointed.
CITY MANAGER’S UPDATE ON MUNICIPAL BUSINESS A. Discuss ambulance subscription service agreement with CareFlite – Clint Ishmael ADJOURNMENT
I. ROLL CALL AND CALL TO ORDER BY MAYOR II. INVOCATION by Reverend Joe Ardy III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS Presentation – STARS Award Recipient – Sharon Casillas
CITIZENS COMMENTS An opportunity for the public to make comments or address concerns not posted on the agenda. The City Council may take no action during this portion of the agenda. The Council may only ask clarifying questions or direct staff to take appropriate action. Each person will be allowed five minutes to comment on any particular subject. No more than two persons will be allowed to comment on any particular subject, one in favor and one against. All persons desiring to make comments under this section must sign a card prior to the council meeting identifying themselves and the topic they desire to address.
A RESOLUTION AUTHORIZING COUNCILMEMBERS TO SERVE AS A VOLUNTEER THAT PROTECTS THE HEALTH, SAFETY OR WELFARE OF THE CITY PURSUANT TO LGC SECTION 21.003. Person presenting this item: Debra Powledge, Director of Human Resources BRIEF: Section 21.003 of the Texas Local Government Code allows for members of the governing body of a municipality “to serve as a volunteer for an organization that protects the health, safety, or welfare of the municipality regardless of whether the organization is funded or supported in whole or part by the municipality if the governing body adopts a resolution allowing members of the governing body to perform service of that nature.” This resolution would allow councilmembers, if they so choose, to be involved in additional activities and in city departments that protect the health, safety or welfare of its citizens. The councilmembers will have to comply with the City of Cleburne rules and regulations regarding city volunteers.
A RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE A CONTRACT WITH TFE CONNECT FOR THE INFORMATION TECHNOLOGY DATACENTER UPGRADE PROJECT IN THE AMOUNT OF $309,314.63. Person presenting this item: Willie Resto, Information Technology Manager BRIEF: Sealed proposals were solicited for the completion of the IT Datacenter (VMware host) upgrade. Bids were received from three vendors. A committee of IT professionals, including one City staff member, reviewed the proposals and evaluated the merits of each based on project understanding, past performance of completed projects, familiarity with the project/City and price. The recommendation from all three committee members is to award the project to TFE Connect in the amount of $309,314.63. This project was discussed with Council and included in the budget for General Fund (01), for the 2015-2016 fiscal year purchases.
A RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH NCTCOG FOR THE PURPOSE OF PROVIDING A LOCATION (302 W HENDERSON ST) FOR A TELECOMMUNICATION TOWER. Person presenting this item: Willie Resto, Information Technology Manager BRIEF: The North Central Texas Council of Governments (NCTCOG) manages the technology of delivering 9-1-1 calls for 43 Public Safety Answering Points (PSAP) including the City of Cleburne so that its Police, Fire and EMS can respond quickly to emergencies. In an effort to improve reliability and provide additional capacity, the NCTCOG has procured and begun implementing its Alternate Network Project which, once implemented, will be a more reliable system allowing for an enhanced, more resilient and reliable service used to deliver the 9-1-1 call benefiting all of the citizens of Cleburne. The location for said communication tower is 302 West Henderson Street.
AN ORDINANCE AMENDING 2015-2016 ANNUAL BUDGET (#1) ALLOCATING FUNDS FOR THE CLEBURNE FIRE DEPARTMENT TO BE THE PRIMARY AMBULANCE SERVICE PROVIDER AND TO BE OFFSET BY AMBULANCE BILLING REVENUE. Person presenting this item: Terry Leake, Director of Finance BRIEF: On January 12, 2016, the City Council adopted Resolution RS01-2016-07, which designated the Cleburne Fire Department as the primary emergency ambulance service provider, as permitted in the City's Code of Ordinances, Chapter 110: Ambulances. In the past, CareFlight has been the primary emergency ambulance service provider, and for the Fire Department to provide ambulance transports for 911 calls, a General Fund budget amendment is needed to provide funding for three additional personnel and other expenses relating to the Phase I implementation of the ambulance service change. The additional expenditures ($255,075) will be offset by the additional revenue received from ambulance billings ($325,000). The projected line item allocation of expenses and projected revenue is as follows: 1 ambulance - 3 personnel - 6.5 months EXPENSES Personnel 8110 $ 82,000 Overtime 8130 $ 15,000 Medicare 8220 $ 1,407 FRR 8230 $ 23,668 Health Insurance 8240 $ 21,500 PPE 8323 $ 7,500 Fuel 8336 $ 10,000 Medical Supplies 8357 $ 30,000 Minor Equipment 8364 $ 2,500 Other Supplies 8399 $ 10,000 M&R Vehicles 8557 $ 10,000 Professional Services (billing) 8664 $ 20,000 Vehicle Replacement 8670 $ 12,500 Training 8684 $ 7,500 Travel Expenses 8690 $ 1,500 Budget Amendment-Expenses $ 255,075 REVENUE Ambulance - Projected Revenue Increase $ 325,000 Budget Amendment-Revenue $ 325,000 The proposed General Fund budget amendment will revise the total adopted General Fund budget of $37,661,084 (Ordinance OR09-2015-61) to $37,916,159. If the program is successful and additional personnel are added to provide for increased ambulance calls, an additional budget amendment will be needed prior to the end of Fiscal Year 2015-2016.
APPOINTMENT OF FIVE MEMBERS TO THE NEWLY CREATED CEMETERY ADVISORY BOARD. Person presenting this item: Burton Barr, Director of Parks and Recreation BRIEF: The newly created Cemetery Advisory Board will be comprised of 5 members, to include one city council member, one funeral home director and three Cleburne residents. Perry Rosser has agreed to serve in the capacity of the funeral home director. Suzanne Alvarado, Michael Smith and Richard Berman have agreed to serve as they are all citizens of Cleburne. Council will also need to appoint a council member to complete the advisory board.
APPOINTMENT TO THE PARKS AND RECREATION BOARD. Person presenting this item: Burton Barr, Director of Parks and Recreation BRIEF: The Parks & Recreation Board has a vacant seat due to the 2nd term completed by Brian Goodman on Jan 24. Eddy Boggs has submitted his application for consideration for the vacated seat.
APPOINTMENT TO THE MUSEUM ADVISORY BOARD. Person presenting this item: Burton Barr, Director of Parks and Recreation BRIEF: Jo Ann Ellis has completed her first term on the Board and has agreed to serve a second term if appointed.
CITY MANAGER’S UPDATE ON MUNICIPAL BUSINESS A. Discuss ambulance subscription service agreement with CareFlite – Clint Ishmael ADJOURNMENT