I.ROLL CALL AND CALL TO ORDER BY MAYOR @ City Council: Scott Cain, Mayor Dr. Bob Kelly, Mayor Pro Tem Gayle White, SMD 2 Dale Sturgeon, SMD 3 John Warren, SMD 4 Division Directors: Burton Barr, Community Services Courtney Coates, Public Works Clint Ishmael, Fire Services Terry Leake, Finance Debra Powledge, Human Resources Rob Severance, Police Services Administration: Dan O’Leary, Interim City Manager Shelly Doty, City Secretary Ivy Peterson, Deputy City Secretary Fritz Quast, City Attorney Department Heads: Willie Resto, Information Technology Media: Matt Smith, Times-Review II. INVOCATION by Austen Powell, Cleburne Seventh Day Adventist III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS Presentation – STARS Award Recipient – Ashley Lawrence, Splash Station Presentation – Keep Texas Beautiful – KCB Silver Star Affiliate Award – Julie Winchell, Environmental Coordinator
All of the following items on the Consent Agenda are considered to be routine and self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests. For a citizen to request removal of an item, a speaker card must be filled out and submitted to the City Secretary prior to the beginning of the meeting. M1. APPROVAL OF MINUTES FOR THE JULY 12, 2016 COUNCIL MEETING. BQ1. APPROVE THE REPLACEMENT OF THE CEILOMETER FOR THE AUTOMATED WEATHER OBSERVATION SYSTEM (AWOS). BRIEF: The Ceilometer on the Automated Weather Observation System (AWOS) is beginning to fail. The equipment is in need of replacement due to it no longer being supported by the manufacturer. This is a sole source purchase. All Weather, Inc. parts are not interchangeable for this system. This upgrade will bring the AWOS technology to current standards and replace the failing sensors. The Routine Airport Maintenance Grant will pay for 50% of the replacement cost. RS1. A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN ANNUAL GRINDING SERVICES CONTRACT WITH THELIN RECYCLING SERVICES BRIEF: The original bid for grinding services was awarded in May 2015 by attached Resolution RS05-2015-44 to Thelin Recycling Company. This vendor is willing to renew the contract for the first of four one-year renewal periods available in this contract. Pricing will remain the same in the annual amount of $50,750. RS2. A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT FOR EXTENSION OF BANKING DEPOSITORY SERVICES WITH FIRST FINANCIAL BANK THROUGH JUNE 30, 2017. BRIEF: The depository contract was awarded to First Financial Bank in June 2014 for two years with the option of three one year extensions. This would be the first of the one year extensions. First Financial Bank has continued to provide excellent service to the City during prior and current contract periods OC1. APPROVE ACCOUNTS PAYABLE FOR THE MONTH OF JUNE 2016.
A RESOLUTION AUTHORIZING AMENDMENTS TO THE PROJECT PLAN OF THE TAX INCREMENT FINANCING REINVESTMENT ZONE NUMBER THREE. BRIEF: The TIF #3 Board met on Tuesday July 26 at noon to consider amendments to the TIF #3 project plan. They voted in favor of making three changes to the plan as described in the attached memo. These changes will give the City flexibility in the development of the Cleburne Station project, but do not involve any funding from TIF #3.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH KATILAND TRAINS FOR FULL-SIZE TRAIN CAR REPLICAS FOR THE CLEBURNE STATION PROJECT BRIEF: This is a contract to manufacture, ship and construct on site several full-size train car replicas for the Cleburne Station project. This is a sole-source vendor who has the ability and facility to construct full-size train car replicas for display purposes
A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH ANDERSON ASPHALT FOR THE 2016 ROAD IMPROVEMENT PROJECT FOR WESTHILL DRIVE AND NOLAN RIVER ROAD IN THE AMOUNT OF $3,121,162.00. BRIEF: Sealed bids were solicited for the 2016 Road Improvement Project on Westhill Drive and Nolan River Road. Per the attached bid tabulation, three bids were received consisting of a base bid and one alternate bid option. The recommended option is to award the base bid in the amount of $2,837,420.00 with a $283,742.00 contingency for a total project cost of $3,121,162.00
*CONTINUATION OF PUBLIC HEARING* OR1. AN ORDINANCE REZONING 0.5909 ACRES LOCATED AT 1003 GRANBURY, FROM SF-4 (SINGLE-FAMILY DWELLING DISTRICT) TO MF (MULTIPLE-FAMILY HOUSING DISTRICT) AS REQUESTED BY TAMARA RENDON, REPRESENTED BY JOSHUA RENDON. BRIEF: P&Z considered this at its June 27, 2016 meeting. The purpose for this request is to rezone 1003 Granbury from SF-4 to MF to accommodate a house that was previously converted to multiple dwellings. The zoning for the surrounding property is C1 (Local Business District), SF-4 (Single-Family Dwelling District), CO (Non-retail District) and C2 (General Business District). The Comprehensive Land Use Plan shows this area and surrounding area to be City Center North. Notifications were sent out to a 200' radius and there were inquiries but no objections. P&Z recommended that the property be rezoned to MF (Multiple-Family Housing District) by a vote of 4-0. This public hearing is a continuation of a public hearing held on July, 12, 2016. *CLOSE PUBLIC HEARING*
AN ORDINANCE PROVIDING FOR ABANDONMENT OF AN EXISTING NORTH/SOUTH 10' UTILITY EASEMENT IN LOT 33, BLOCK 5, WILLOW CREEK ADDITION, LOCATED AT 902 BERKLEY DRIVE, AS REQUESTED BY TERRY AND JACKIE APPLEGATE. BRIEF: Mr. and Mrs. Applegate have requested that the north/south 10' utility easement in Lot 33, Block 5, Willow Creek Addition, located at 902 Berkley Drive, be closed due to a swimming pool built in 1976 that is partially in the utility easement. Notice was sent out to all utility companies. We have received inquiries from AT&T. No other responses or comments have been made.
AN ORDINANCE ESTABLISHING NO PARKING ZONES FOR LARGE TRUCKS ALONG COUNTRY CLUB ROAD (ALSO KNOWN AS FARM TO MARKET ROAD 1718) FROM THE INTERSECTION WITH HILL TERRACE PLACE ALONG THE EAST AND WEST RIGHTS-OF-WAY OF COUNTRY CLUB ROAD TO THE INTERSECTION WITH HYDE PARK BOULEVARD BRIEF: Country Club Road is a heavily travelled roadway that is also a residential neighborhood. The parking of large trucks along the roadways in this area is disruptive to those living in the area. Staff recommends that a no truck parking zone be established on Country Club Road from the intersection with Hill Terrace Place to Hyde Park Boulevard
APPOINTMENTS TO THE TAX INCREMENT FINANCING REINVESTMENT ZONE NUMBER ONE BOARD OF DIRECTORS. BRIEF: On July 11, 2016, the Johnson County Commissioner’s Court approved the reappointment of Judge Roger Harmon and Commissioner Rick Bailey as the County’s representatives to the Tax Increment Financing Reinvestment Zone Number One (TIF #1) for a term of two years. This item is for confirmation of the County representatives to TIF #1 for a term of two years per the TIF #1 Bylaws, as their current terms had expired. ADJOURNMENT
I.ROLL CALL AND CALL TO ORDER BY MAYOR @ City Council: Scott Cain, Mayor Dr. Bob Kelly, Mayor Pro Tem Gayle White, SMD 2 Dale Sturgeon, SMD 3 John Warren, SMD 4 Division Directors: Burton Barr, Community Services Courtney Coates, Public Works Clint Ishmael, Fire Services Terry Leake, Finance Debra Powledge, Human Resources Rob Severance, Police Services Administration: Dan O’Leary, Interim City Manager Shelly Doty, City Secretary Ivy Peterson, Deputy City Secretary Fritz Quast, City Attorney Department Heads: Willie Resto, Information Technology Media: Matt Smith, Times-Review II. INVOCATION by Austen Powell, Cleburne Seventh Day Adventist III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS Presentation – STARS Award Recipient – Ashley Lawrence, Splash Station Presentation – Keep Texas Beautiful – KCB Silver Star Affiliate Award – Julie Winchell, Environmental Coordinator
All of the following items on the Consent Agenda are considered to be routine and self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests. For a citizen to request removal of an item, a speaker card must be filled out and submitted to the City Secretary prior to the beginning of the meeting. M1. APPROVAL OF MINUTES FOR THE JULY 12, 2016 COUNCIL MEETING. BQ1. APPROVE THE REPLACEMENT OF THE CEILOMETER FOR THE AUTOMATED WEATHER OBSERVATION SYSTEM (AWOS). BRIEF: The Ceilometer on the Automated Weather Observation System (AWOS) is beginning to fail. The equipment is in need of replacement due to it no longer being supported by the manufacturer. This is a sole source purchase. All Weather, Inc. parts are not interchangeable for this system. This upgrade will bring the AWOS technology to current standards and replace the failing sensors. The Routine Airport Maintenance Grant will pay for 50% of the replacement cost. RS1. A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN ANNUAL GRINDING SERVICES CONTRACT WITH THELIN RECYCLING SERVICES BRIEF: The original bid for grinding services was awarded in May 2015 by attached Resolution RS05-2015-44 to Thelin Recycling Company. This vendor is willing to renew the contract for the first of four one-year renewal periods available in this contract. Pricing will remain the same in the annual amount of $50,750. RS2. A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT FOR EXTENSION OF BANKING DEPOSITORY SERVICES WITH FIRST FINANCIAL BANK THROUGH JUNE 30, 2017. BRIEF: The depository contract was awarded to First Financial Bank in June 2014 for two years with the option of three one year extensions. This would be the first of the one year extensions. First Financial Bank has continued to provide excellent service to the City during prior and current contract periods OC1. APPROVE ACCOUNTS PAYABLE FOR THE MONTH OF JUNE 2016.
A RESOLUTION AUTHORIZING AMENDMENTS TO THE PROJECT PLAN OF THE TAX INCREMENT FINANCING REINVESTMENT ZONE NUMBER THREE. BRIEF: The TIF #3 Board met on Tuesday July 26 at noon to consider amendments to the TIF #3 project plan. They voted in favor of making three changes to the plan as described in the attached memo. These changes will give the City flexibility in the development of the Cleburne Station project, but do not involve any funding from TIF #3.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH KATILAND TRAINS FOR FULL-SIZE TRAIN CAR REPLICAS FOR THE CLEBURNE STATION PROJECT BRIEF: This is a contract to manufacture, ship and construct on site several full-size train car replicas for the Cleburne Station project. This is a sole-source vendor who has the ability and facility to construct full-size train car replicas for display purposes
A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH ANDERSON ASPHALT FOR THE 2016 ROAD IMPROVEMENT PROJECT FOR WESTHILL DRIVE AND NOLAN RIVER ROAD IN THE AMOUNT OF $3,121,162.00. BRIEF: Sealed bids were solicited for the 2016 Road Improvement Project on Westhill Drive and Nolan River Road. Per the attached bid tabulation, three bids were received consisting of a base bid and one alternate bid option. The recommended option is to award the base bid in the amount of $2,837,420.00 with a $283,742.00 contingency for a total project cost of $3,121,162.00
*CONTINUATION OF PUBLIC HEARING* OR1. AN ORDINANCE REZONING 0.5909 ACRES LOCATED AT 1003 GRANBURY, FROM SF-4 (SINGLE-FAMILY DWELLING DISTRICT) TO MF (MULTIPLE-FAMILY HOUSING DISTRICT) AS REQUESTED BY TAMARA RENDON, REPRESENTED BY JOSHUA RENDON. BRIEF: P&Z considered this at its June 27, 2016 meeting. The purpose for this request is to rezone 1003 Granbury from SF-4 to MF to accommodate a house that was previously converted to multiple dwellings. The zoning for the surrounding property is C1 (Local Business District), SF-4 (Single-Family Dwelling District), CO (Non-retail District) and C2 (General Business District). The Comprehensive Land Use Plan shows this area and surrounding area to be City Center North. Notifications were sent out to a 200' radius and there were inquiries but no objections. P&Z recommended that the property be rezoned to MF (Multiple-Family Housing District) by a vote of 4-0. This public hearing is a continuation of a public hearing held on July, 12, 2016. *CLOSE PUBLIC HEARING*
AN ORDINANCE PROVIDING FOR ABANDONMENT OF AN EXISTING NORTH/SOUTH 10' UTILITY EASEMENT IN LOT 33, BLOCK 5, WILLOW CREEK ADDITION, LOCATED AT 902 BERKLEY DRIVE, AS REQUESTED BY TERRY AND JACKIE APPLEGATE. BRIEF: Mr. and Mrs. Applegate have requested that the north/south 10' utility easement in Lot 33, Block 5, Willow Creek Addition, located at 902 Berkley Drive, be closed due to a swimming pool built in 1976 that is partially in the utility easement. Notice was sent out to all utility companies. We have received inquiries from AT&T. No other responses or comments have been made.
AN ORDINANCE ESTABLISHING NO PARKING ZONES FOR LARGE TRUCKS ALONG COUNTRY CLUB ROAD (ALSO KNOWN AS FARM TO MARKET ROAD 1718) FROM THE INTERSECTION WITH HILL TERRACE PLACE ALONG THE EAST AND WEST RIGHTS-OF-WAY OF COUNTRY CLUB ROAD TO THE INTERSECTION WITH HYDE PARK BOULEVARD BRIEF: Country Club Road is a heavily travelled roadway that is also a residential neighborhood. The parking of large trucks along the roadways in this area is disruptive to those living in the area. Staff recommends that a no truck parking zone be established on Country Club Road from the intersection with Hill Terrace Place to Hyde Park Boulevard
APPOINTMENTS TO THE TAX INCREMENT FINANCING REINVESTMENT ZONE NUMBER ONE BOARD OF DIRECTORS. BRIEF: On July 11, 2016, the Johnson County Commissioner’s Court approved the reappointment of Judge Roger Harmon and Commissioner Rick Bailey as the County’s representatives to the Tax Increment Financing Reinvestment Zone Number One (TIF #1) for a term of two years. This item is for confirmation of the County representatives to TIF #1 for a term of two years per the TIF #1 Bylaws, as their current terms had expired. ADJOURNMENT