I. ROLL CALL AND CALL TO ORDER BY MAYOR City Council: - Scott Cain, Mayor - Dr. Bob Kelly, Mayor Pro Tem - Gayle White, SMD 2 - Dale Sturgeon, SMD 3 - John Warren, SMD 4 Administration: - Steve Polasek, City Manager - Shelly Doty, City Secretary - Fritz Quast, City Attorney II. INVOCATION by Loje Samson, Marshallese First Assembly III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS - Presentation – STARS Award for May 2017 – Clint Ishmael, Fire Services
RESOLUTIONS A RESOLUTION AUTHORIZING AN INTERLOCAL AGREEMENT WITH NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR THE FLOOD STUDY OF WEST BUFFALO CREEK AND MCANEAR CREEK. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: The City of Cleburne has committed to partner with the North Central Texas Council of Governments (NCTCOG) in the Cooperating Technical Partners (CTP) FEMA grant program. FEMA has awarded funds for the FY 2016 CTP Flood Risk Identification Project and is preparing to procure consultant services for Cleburne’s West Buffalo Creek Tributary 1 and McAnear Creek. This project will survey existing creek area, hydrology, hydraulics, remap both creeks and prepare new floodplain maps for the use by the City staff. The commitment letter was signed in June 2016 for the amount of $50,000 as a 23% match to federal funds for this project.
A RESOLUTION AUTHORIZING A CONTRACT WITH REYTECH SERVICES, LLC FOR CEDAR STREET DRAINAGE IMPROVEMENTS FOR AN AMOUNT UP TO $493,512.91. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: The City received four (4) bid proposals on July 5, 2017 for the Cedar Street Drainage Improvements (attached bid tabulation). Staff recommends award of the contract to the lowest responsive bidder, ReyTech Services, LLC for a scope to include the base bid plus the Alternate “B”. The total contract will include the following amounts: Base Bid ($298,462.06) and Additive Alternate B for asphalt pavement repair ($130,679.60) with a 15% contingency ($64,371.25) for a total project amount of $493,512.91. Funding for the Base Bid with Additive Alternate B including contingency will be from the Drainage Utility Fund.
A RESOLUTION AUTHORIZING RENEWAL OF INTERLOCAL COOPERATION AGREEMENT WITH JOHNSON COUNTY FOR THE PROVISION OF JAIL SERVICES. Person presenting this item: Rob Severance, Chief of Police BRIEF: Since 2001, the City of Cleburne has had an agreement in place with Johnson County for the incarceration of our Class C Misdemeanors. Incarceration of all other prisoners is provided for under other agreements and state statutes. This proposed new Interlocal Agreement is a renewal changing the per-day rate from $45.00 to $48.14.
ORDINANCES AN ORDINANCE AMENDING TITLE IX: GENERAL REGULATIONS, CHAPTER 97: LIBRARY, SECTION 97.01 (D) FOR A NONRESIDENT RATE INCREASE. Person presenting this item: Tina Dunham, Library Director BRIEF: The Library Board has recommended approval of an increase to the non-resident library card fee. Currently, the fee for a non-resident is $15 and the Board is recommending an increase to $20. This allows the entire household to borrow materials. This would not affect CISD students who reside outside the city limits since they are presently issued free library cards. Last year there were approximately 450 non-resident cards purchased. This is projected to generate $2500 additional revenue per year. Staff has benchmarked with other cities and found the rate increase is aligned with their fee structures. If approved, the effective date of the change would be October 1, 2017, which allows staff time to communicate the change to our patrons.
OTHER COUNCIL MATTERS CONSIDER APPOINTMENTS TO THE ZONING BOARD OF ADJUSTMENT. Person presenting this item: Shelly Doty, City Secretary BRIEF: This item is a continuation of the new process of bringing recommendations to the City Council. We received applications for the Zoning Board of Adjustment after the Council meeting of June 13th, when most appointments and reappointments were presented. The Board is currently short 2 members. These appointments will provide for a full board. Applications have been reviewed by the Board and Commission Committee and the following recommendations are being made: appoint Samuel Trisler as a voting member and Chris Saunders as an alternate member. Both individuals have been contacted and are willing to serve if appointed.
Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sec. 551.071, Sec. 551.072, Sec. 551.073, Sec. 551.074, Sec. 551.076, Sec. 551.087 and Sec. 418.0183(f) of the Texas Government Code (Texas Disaster Act). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council Meeting. A. § 551.072. Deliberation Regarding Real Property; Closed Meeting A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. 1. Discuss possible purchase of right-of-way Reconvene into open session for possible action resulting from any items posted and legally discussed in Executive Session. ADJOURNMENT
I. ROLL CALL AND CALL TO ORDER BY MAYOR City Council: - Scott Cain, Mayor - Dr. Bob Kelly, Mayor Pro Tem - Gayle White, SMD 2 - Dale Sturgeon, SMD 3 - John Warren, SMD 4 Administration: - Steve Polasek, City Manager - Shelly Doty, City Secretary - Fritz Quast, City Attorney II. INVOCATION by Loje Samson, Marshallese First Assembly III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS - Presentation – STARS Award for May 2017 – Clint Ishmael, Fire Services
RESOLUTIONS A RESOLUTION AUTHORIZING AN INTERLOCAL AGREEMENT WITH NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR THE FLOOD STUDY OF WEST BUFFALO CREEK AND MCANEAR CREEK. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: The City of Cleburne has committed to partner with the North Central Texas Council of Governments (NCTCOG) in the Cooperating Technical Partners (CTP) FEMA grant program. FEMA has awarded funds for the FY 2016 CTP Flood Risk Identification Project and is preparing to procure consultant services for Cleburne’s West Buffalo Creek Tributary 1 and McAnear Creek. This project will survey existing creek area, hydrology, hydraulics, remap both creeks and prepare new floodplain maps for the use by the City staff. The commitment letter was signed in June 2016 for the amount of $50,000 as a 23% match to federal funds for this project.
A RESOLUTION AUTHORIZING A CONTRACT WITH REYTECH SERVICES, LLC FOR CEDAR STREET DRAINAGE IMPROVEMENTS FOR AN AMOUNT UP TO $493,512.91. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: The City received four (4) bid proposals on July 5, 2017 for the Cedar Street Drainage Improvements (attached bid tabulation). Staff recommends award of the contract to the lowest responsive bidder, ReyTech Services, LLC for a scope to include the base bid plus the Alternate “B”. The total contract will include the following amounts: Base Bid ($298,462.06) and Additive Alternate B for asphalt pavement repair ($130,679.60) with a 15% contingency ($64,371.25) for a total project amount of $493,512.91. Funding for the Base Bid with Additive Alternate B including contingency will be from the Drainage Utility Fund.
A RESOLUTION AUTHORIZING RENEWAL OF INTERLOCAL COOPERATION AGREEMENT WITH JOHNSON COUNTY FOR THE PROVISION OF JAIL SERVICES. Person presenting this item: Rob Severance, Chief of Police BRIEF: Since 2001, the City of Cleburne has had an agreement in place with Johnson County for the incarceration of our Class C Misdemeanors. Incarceration of all other prisoners is provided for under other agreements and state statutes. This proposed new Interlocal Agreement is a renewal changing the per-day rate from $45.00 to $48.14.
ORDINANCES AN ORDINANCE AMENDING TITLE IX: GENERAL REGULATIONS, CHAPTER 97: LIBRARY, SECTION 97.01 (D) FOR A NONRESIDENT RATE INCREASE. Person presenting this item: Tina Dunham, Library Director BRIEF: The Library Board has recommended approval of an increase to the non-resident library card fee. Currently, the fee for a non-resident is $15 and the Board is recommending an increase to $20. This allows the entire household to borrow materials. This would not affect CISD students who reside outside the city limits since they are presently issued free library cards. Last year there were approximately 450 non-resident cards purchased. This is projected to generate $2500 additional revenue per year. Staff has benchmarked with other cities and found the rate increase is aligned with their fee structures. If approved, the effective date of the change would be October 1, 2017, which allows staff time to communicate the change to our patrons.
OTHER COUNCIL MATTERS CONSIDER APPOINTMENTS TO THE ZONING BOARD OF ADJUSTMENT. Person presenting this item: Shelly Doty, City Secretary BRIEF: This item is a continuation of the new process of bringing recommendations to the City Council. We received applications for the Zoning Board of Adjustment after the Council meeting of June 13th, when most appointments and reappointments were presented. The Board is currently short 2 members. These appointments will provide for a full board. Applications have been reviewed by the Board and Commission Committee and the following recommendations are being made: appoint Samuel Trisler as a voting member and Chris Saunders as an alternate member. Both individuals have been contacted and are willing to serve if appointed.
Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sec. 551.071, Sec. 551.072, Sec. 551.073, Sec. 551.074, Sec. 551.076, Sec. 551.087 and Sec. 418.0183(f) of the Texas Government Code (Texas Disaster Act). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council Meeting. A. § 551.072. Deliberation Regarding Real Property; Closed Meeting A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. 1. Discuss possible purchase of right-of-way Reconvene into open session for possible action resulting from any items posted and legally discussed in Executive Session. ADJOURNMENT